Dept Project Specialist, Harbour Lab

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
The Department Project Specialist provides project management and operational support for the Harbour Lab. This position coordinates research projects, trainee activities, grant submissions, manuscript development, and collaborative initiatives while serving as a central liaison among faculty, trainees, departmental leadership, research administration, funding agencies, and external collaborators. The role manages project timelines, facilitates communication across multidisciplinary teams, tracks deliverables, and supports the successful execution of research, grant, and publication activities.

Works under minimal supervision to provide project management support to strategic initiatives within a department under the direction of department leadership. 

 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

• Education
  Bachelor's Degree in a related field 
   

• Experience
  2 years of relevant experience with Bachelor's Degree 
  Advanced degree may be used in lieu of years of experience. 
   

Preferred

• Education
  Master's Degree in a related field and/or prior internship experience in a healthcare setting 
   

• Experience
  Prior internship experience in a healthcare setting with a Master's Degree 
   

JOB DUTIES

• Responsible for various project management duties within a department, which require understanding of and adherence to principles of project management: definition phase, goal clarity, transparency about project status, risk recognition, management of project disturbances, etc.
• Responsible for documenting project scope, project resources and project management reporting.
• Perform current state assessment and document business case and projected business results for department initiatives.
• Responsible for performing project tasks including basic business process analysis, creation of training and change management plans, as well as other operating support activities that are required to implement department initiatives.
• Responsible for communicating project objectives and working in collaboration with medical directors and clinic managers to operationalize processes to achieve goals
• Works under the direction of the Manager to monitor budget, timeline and scope adherence of major initiatives and escalate any variances to manager.
• Coordinates with various areas to ensure universal applications of policy; develops and implements procedures to ensure efficiency.
• Define project success criteria and disseminate them to involved parties throughout project life cycle
• Build, develop and grow any relationships vital to the success of the project
• Conduct post reviews to identify successful and unsuccessful project elements
• Assist in development of best practices and tools for project implementation.
• May provide direction to others in performance of duties.
• Performs other duties as assigned

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.