Health Information Coordinator - Health Information Management Administration

Job Duties

• Provides orientation and training for staff members on procedures, system functions, and activities required to perform job. Provides input to Supervisor's for performance appraisals and personnel issues. 
• Works on special projects relating to issues specific to area of assignment. Makes recommendations for changes in procedure to increase productivity and accuracy. 
• Interprets and retrieves medical records information from patients' medical charts at Aston Center and affiliated hospitals. 
• Locates and pulls charts and copies requested following facility guidelines. Analyzes requests to determine what records are to be pulled and from which facility.  
• Uses various software to retrieve documents located via PC (i.e., Cerner, Oasis, FileNet, Imaging System and PHHS Transcription System) and investigates and locates missing files. 
• Assists in performing reporting and clerical functions within division. 
• Completes request forms, documents records retrieval activity, mails requested information to requesters and assists with production reports and logs. 
• Retrieves and delivers requests for medical record. 
• Enters information to patient accounts using computer. 
• Functions as resource person for clinical department personnel to answer questions and assists with problem resolution. 
• Monitors trends in Medical Record requests processing and informs management. 
• Completes special projects as requested, which may involve analyzing demographic information. 
• Provides back up relief for various areas of Health Information Management Department. 
• Performs some duties of Supervisor in their absence. 
• Duties performed may include one or more of the following core functions: a) Directly interacting with or caring for patients; b) Directly interacting with or caring for human-subjects research participants; c) Regularly maintaining, modifying, releasing or similarly affecting patient records (including patient financial records); or d) Regularly maintaining, modifying, releasing or similarly affecting human-subjects research records. 
• Performs other duties as assigned.