Procurement Assistant

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
The Procurement Assistant plays a key role in supporting hospital supply chain operations by providing administrative and coordination support for the procurement of supplies, materials, equipment, and services. This position is responsible for ensuring the efficient processing of purchase orders and serves as the primary point of contact for inquiries from accounting, purchasing, hospital departments, and external vendors related to procurement activities.
Strong organizational skills, attention to detail, and the ability to manage multiple priorities are essential for success in this role. 

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

JOB INFORMATION

Status: Full Time
Location: On site- 5323 Harry Hines Blvd, Dallas, TX 75390
Shift Schedule: Mon- Fri;  5:30 AM to 2:00 PM

EXPERIENCE AND EDUCATION

Required

• Education
  High School Diploma or GED 
   

• Experience
  1 year experience within a Purchasing environment or equivalent combination and experience. 

Preferred Skills 

• Experience in procurement/purchasing or supply chain (hospital setting preferred)
• Strong multitasking, prioritization, and attention to detail
• Effective communication and customer service skills
• Proficiency in MS Office, especially Excel for tracking and reporting
• Familiarity with purchase orders and ERP systems (PeopleSoft a plus)

• Ability to resolve order, invoice, and inventory discrepancies

   

JOB DUTIES

• Oversees the Return to Vendor (RTV) process for all goods being returned from University Hospitals and Hospital Based Clinics.
• Assists Buyers with resolving Purchasing Department discrepancies in the three way match process with the Receiving Department and the Accounts Payable Department.
• Assist Materials Management Operations team with the return of goods to vendors.
• Acts as liaison with Purchasing department for RMA's and Vendor Returns (RTV).
• Acts as liaison with the Accounts Payable department for RMA's and Vendor Returns (RTV).
• Acts with urgency and communicates promptly with staff regarding vendor returns.
• Reviews Return to Vendor requests on a daily basis to proactively resolve any open and outstanding RTVs.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.